Privacy Policy | Podcast Pros Corporation
Privacy Policy | Podcast Pros Corporation
I. OVERVIEW
Podcast Pros Corporation (“Podcast Pros”) provides podcast production, media, marketing, consulting, business development, and related services (“Services”). Podcast Pros is committed to maintaining the privacy of all users of the website and Services, including clients, prospective clients, podcast guests, webinar participants, subscribers, business partners, employment applicants, and other website visitors and individuals who interact with Podcast Pros (collectively, “Users”).
This Privacy Policy describes the Podcast Pros practices for gathering, storing, using, and disseminating information of Users. By visiting this website, you agree to be bound by the terms and conditions of this Privacy Policy. If you do not agree with the terms and conditions set forth below, please do not use or access the Podcast Pros Services or website. By using this website, you expressly consent to the use and disclosure of your personal information as outlined below.
This Privacy Policy may be changed from time to time. All changes will be posted to this site, and you are encouraged to periodically check back to this site for any changes to the Privacy Policy. The “Effective Date” legend at the bottom of this Privacy Policy indicates when it was last revised. Any changes will become effective when we post the revised Privacy Policy on our website. By continuing to use this website after any posted revision, each User agrees to abide by it. This version supersedes any previous draft.
II. INFORMATION COLLECTION
All Users. When you visit this website, Podcast Pros may collect automatically submitted information regarding your computer and connection, including previous and subsequent URL, IP address, browser information, device information, and page viewing data. Podcast Pros will collect any comments you may send to Podcast Pros and any information you may submit or post to the Podcast Pros website. Podcast Pros may also collect information through the use of Cookies (as defined below).
Podcast Pros electronically collects and stores personal information you provide when you: (1) register with Podcast Pros; (2) become a Podcast Pros client, prospective client, or business partner; (3) register for or participate in a podcast, webinar, event, presentation, consultation, or other program; (4) subscribe to a newsletter or other communication; (5) provide comments or submit a problem to Podcast Pros; (6) request information from Podcast Pros and provide your name or return contact information; (7) respond to special offers, surveys, questionnaires, or other requests for information; (8) schedule or participate in a meeting with Podcast Pros; (9) enter into an agreement or transaction with Podcast Pros; or (10) apply for employment or contractor opportunities with Podcast Pros.
Podcast Pros may collect and associate the various types of information described in this paragraph, including information gathered from your visits and interactions with our website over time, to record your preferences, make the website easier for you to use, understand how the Services are being used, and show you relevant content.
At this time, this website may not respond to browser “do not track” signals.
Applicants for Employment. Individuals who apply for employment or contractor opportunities with Podcast Pros may be required to upload a resume or CV and provide their name, mailing address, email address, telephone number, employment history, educational information, professional qualifications, and other information relevant to the application process. Applicants may optionally include a cover letter and information about their social media, professional, and communication profiles.
Clients, Prospective Clients, Podcast Guests, Webinar Participants, and Other Users. Podcast Pros may electronically collect and store certain personal information about Users, which may include name, email address, telephone number, mailing or business address, company name, job title, professional information, website information, social media profiles, scheduling information, communications, transaction information, and other information voluntarily provided to Podcast Pros.
Podcast Pros may also collect and store audio recordings, video recordings, photographs, transcripts, meeting summaries, podcast recordings, webinar participation information, survey responses, questionnaire responses, and other information provided during meetings, interviews, podcast recordings, webinars, presentations, consultations, or other interactions with Podcast Pros.
As part of a registration, scheduling, application, agreement, or payment process for certain Services, Users may be asked to provide contact information, billing information, and other personal information. Providing some of the requested information is optional, as indicated at the point of collection; however, such information may be needed for Podcast Pros to provide the Services, process a registration or transaction, administer a client relationship, or respond to a request.
III. COOKIES
“Cookies” are small data files that may be placed on the hard drive of your computer or other device when you visit the Podcast Pros website. Cookies permit the Podcast Pros server and certain third-party service providers to identify your browser whenever you interact with the Podcast Pros website.
Podcast Pros uses cookies to improve the functionality of its website, to recognize repeat visits by visitors of its website, and to collect information about its visitors’ interactions with the Services. These Cookies may contain identification information that enables us to streamline your experience using the Services and the Podcast Pros website. These Cookies may be placed by Podcast Pros or by select third-party partners and service providers with whom we collaborate.
You are generally free to set your browser software to decline cookies. However, if you decline cookies, certain features or functionality of the Services may not operate properly or may not be available.
By using the Podcast Pros website, the following types of cookies may be placed on your computer or device.
Essential Cookies: These cookies are used to support the operation and functionality of the Podcast Pros website and Services.
Social Media Cookies: These cookies may be used to integrate our website with social media platforms. Social Media Cookies may allow visitors to interact with or share content through their social networks.
Analytics Cookies: These cookies are used to measure website traffic, activity, performance, and visitor interactions.
Advertising Cookies: These cookies may help correlate online advertising and marketing activities to a website visitor’s interests by displaying or measuring marketing messages that may be relevant to a visitor based on browsing activity and preferences.
IV. USE AND DISCLOSURE INFORMATION
Data Integrity; Choice. Podcast Pros will use personal information only in ways that are compatible with the purposes for which it was collected or subsequently authorized by a User, or to investigate and address technical, operational, security, or legal issues. Podcast Pros will take reasonable steps to ensure that such information is relevant to its intended use, accurate, complete, and current.
Where required by applicable law, Podcast Pros will notify Users if their personal information is to be disclosed to a third party or used for a purpose materially different from the purpose for which it was originally collected or subsequently authorized by the User and will provide the User with any choice required by applicable law.
Podcast Pros collects aggregate analytics information related to use of the Podcast Pros Services by Users, such as log, website activity, interaction, and configuration data. We use this information to understand how the Services are being configured and used, how they can be improved for the benefit of Users, and to develop new or improved Services.
Podcast Pros may use personal information to provide and manage the Services; respond to inquiries and requests; schedule and conduct meetings; manage podcast guest applications and participation; prepare, record, edit, produce, publish, distribute, and promote podcast content; conduct webinars, presentations, events, and educational programs; communicate with clients, prospective clients, podcast guests, webinar participants, business partners, vendors, and other individuals; send requested materials, newsletters, updates, announcements, and other communications; provide information about Podcast Pros Services; process transactions and administer client relationships; maintain business and operational records; provide customer support; improve our website, Services, content, and business operations; analyze website and marketing performance; protect against fraud, misuse, security threats, and unlawful activity; comply with applicable laws, regulations, legal processes, and contractual obligations; and establish, exercise, or defend legal claims.
Other Disclosures. Podcast Pros may disclose a User’s personal information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements, or if Podcast Pros has a good faith belief that such disclosure is necessary to protect and/or defend the rights and interests of Podcast Pros or others.
Podcast Pros may, as permitted by applicable law, disclose your personal information to third parties in connection with an investigation of fraud, infringement, misuse, security incidents, unlawful activity, violations of agreements or policies, or other activities that may threaten Podcast Pros, its Users, clients, business partners, or others.
Domestic and International Use. All personal information collected by Podcast Pros may be used in the United States, transferred to the United States for use in connection with the Services, or transferred to service providers or other authorized recipients located outside the United States.
By using the Services or providing personal information to Podcast Pros, you acknowledge that your information may be transferred to and processed in countries outside of your country of residence, subject to applicable law.
Merger or Acquisition. If Podcast Pros is merged into or acquired by another entity, participates in a financing, restructuring, sale of assets, or other business transaction, personal information may be transferred to such entity as part of the transaction. Should such a transaction occur, Podcast Pros will take reasonable steps to require that the receiving entity handle personal information in accordance with this Privacy Policy or one substantially similar, subject to applicable law.
V. USE AND DISCLOSURE OF PERSONAL INFORMATION FROM CLIENTS, PROSPECTIVE CLIENTS, PODCAST GUESTS, WEBINAR PARTICIPANTS, AND OTHER USERS
Provision of Services. As part of the Services Podcast Pros provides to clients and other Users, Podcast Pros may use personal information to provide updates and for other business purposes related to making available the features and functions of the Services.
Podcast Pros may use personal information to administer client relationships, manage projects, schedule and conduct meetings, produce and distribute podcast content, conduct webinars and events, communicate with Users, provide customer support, process transactions, maintain business records, and carry out other activities reasonably necessary to operate the business and fulfill contractual obligations.
Where required by applicable law, Podcast Pros will abide by valid requests from Users to discontinue certain uses of personal information.
Podcast Guests and Media Participants. Podcast Pros may collect audio recordings, video recordings, photographs, transcripts, written statements, biographical information, professional information, business information, social media profiles, and other materials provided by podcast guests, webinar participants, clients, and other individuals participating in media activities.
Podcast Pros may use such materials to provide the Services, produce and distribute podcast episodes and other media, create promotional content, prepare transcripts and summaries, communicate with participants, maintain business records, and carry out other purposes authorized by the participant or permitted by applicable law.
The collection, ownership, use, publication, distribution, and promotion of podcast recordings and other media may also be governed by separate agreements, releases, authorizations, or terms between Podcast Pros and the applicable client or participant.
Webinars, Events, and Newsletters. When a User registers for a webinar, event, newsletter, educational resource, or other communication, Podcast Pros may collect information including the User’s name, email address, telephone number, company information, professional information, and responses submitted through registration forms.
Podcast Pros may use this information to process and manage registrations, send confirmations and reminders, provide access to requested events or resources, communicate about related Podcast Pros Services, programs, events, and opportunities, follow up regarding participation or interest, and improve our webinars, events, communications, and Services.
Customer Support. Contact information provided by a User in connection with problems, comments, inquiries, or requests is used to respond to those problems, comments, inquiries, or requests and may be provided to service providers or third parties as necessary to respond to the applicable comment, problem, inquiry, or request.
Providing Your Information to Third Parties for Marketing/Solicitation. Podcast Pros does not sell personal information to third parties for monetary consideration for purposes of marketing or soliciting Users.
Podcast Pros may share personal information with third-party service providers as reasonably necessary to provide the Services, operate its business, conduct marketing activities, administer communications, analyze business performance, and support Users.
These third parties may include website hosting providers, cloud storage providers, customer relationship management providers, email and communication service providers, scheduling providers, video conferencing and recording providers, podcast hosting and distribution platforms, payment processors, analytics providers, marketing and advertising providers, information technology and security providers, professional advisers, contractors, consultants, vendors, and other service providers.
Certain privacy laws may define “sale” or “sharing” more broadly to include some advertising or analytics activities involving third-party technologies. Where required by applicable law, Podcast Pros will provide Users with applicable rights regarding such activities.
VI. ADVERTISING & MARKETING COMPLIANCE (U.S.)
Podcast Pros is committed to conducting all advertising, marketing, and promotional activities in compliance with applicable United States laws, regulations, and industry standards.
All advertising and marketing practices are intended to adhere to applicable requirements of the Federal Trade Commission (“FTC”), including the FTC Act and Endorsement Guides. Podcast Pros maintains a standard that advertising and marketing claims should be truthful, not misleading, and supported by appropriate evidence where required.
Any material connections, including but not limited to partnerships, sponsorships, affiliate relationships, endorsements, or financial incentives, will be disclosed clearly and conspicuously where required by applicable law.
Podcast Pros also seeks to comply with applicable federal and state laws governing communications and data use, including the CAN-SPAM Act for commercial email communications and the Telephone Consumer Protection Act (“TCPA”) for telephone calls and text messaging activities, where applicable.
Marketing content may be subject to internal review and approval processes designed to support legal compliance, accuracy, and alignment with applicable platform-specific advertising policies. Podcast Pros does not knowingly engage in deceptive, misleading, or unlawful advertising practices.
If any content is identified as non-compliant, corrective action may be taken promptly, including modification or removal as necessary.
Through these measures, Podcast Pros seeks to maintain transparency, accountability, and responsible marketing practices across its communication channels.
VIII. ACCESS, REVIEW AND MODIFICATIONS TO YOUR PERSONAL INFORMATION
Depending on where you reside and applicable law, you may lodge a request regarding your personal information by contacting Podcast Pros.
You may ask us to specify what personal information we maintain about you and to delete or correct certain personal information about you from our records or request to receive an electronic copy of certain personal information for purposes of transmitting it to another company, to the extent such rights are provided by applicable law.
Please let us know what information you would like us to remove or correct in our databases or otherwise let us know what limitations you would like to request regarding our use of your personal information.
For your protection, we may only implement requests with respect to personal information associated with the particular email address or other identifying information used to submit the request.
We will need to verify your identity before implementing certain requests, and you shall provide us with information that we may reasonably need to perform such verification.
We reserve the right to share information related to a request with third parties on a need-to-know basis, including third-party data controllers or service providers who engage our services or assist us in processing personal information.
Podcast Pros or the relevant data controller will respond to valid requests consistent with applicable law, and we will comply with valid requests as soon as reasonably practicable.
Please note that we may need to retain certain personal information for recordkeeping purposes and/or to complete any transactions or Services that you began prior to your request for as long as needed or permitted in light of the purposes for which the information was obtained.
The criteria used to determine our retention periods include the length of time we have an ongoing relationship with you and provide our Services to you, our legal and contractual obligations, the purposes for which information was collected, and whether retention is advisable in light of our legal position, including applicable statutes of limitations, litigation, disputes, or regulatory investigations.
There may also be residual information that remains within our databases, backups, archives, and other records after a request has been processed. Such information may be retained where permitted by applicable law, including where the information is no longer reasonably associated with your identity or where retention is necessary for legal, security, recordkeeping, or operational purposes.
IX. ADDITIONAL INFORMATION FOR CALIFORNIA RESIDENTS
Podcast Pros is committed to compliance with applicable California privacy laws, including the California Consumer Privacy Act (“CCPA”), as amended by the California Privacy Rights Act (“CPRA”), where applicable.
California privacy laws may provide California residents with certain rights regarding personal information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with an individual or household (“California Personal Information”).
Collection of Information. The section above entitled Information Collection discloses the categories of California Personal Information that Podcast Pros may collect, which may include contact information, professional and business information, communications, website activity and engagement information, transaction information, podcast and media information, webinar registration and participation information, and other information provided through interactions with Podcast Pros.
Use and Disclosure. The sections above entitled Cookies, Use and Disclosure Information, and Use and Disclosure of Personal Information from Clients, Prospective Clients, Podcast Guests, Webinar Participants, and Other Users disclose the purposes for which Podcast Pros may collect, use, and disclose California Personal Information.
Podcast Pros may disclose personal information to service providers, contractors, consultants, professional advisers, government or law enforcement authorities where required or permitted by law, and other third parties where reasonably necessary to provide the Services or operate the business.
Podcast Pros does not sell personal information for monetary consideration.
Right to Request. Subject to applicable law and certain exceptions, California residents may have the right to make certain requests of Podcast Pros regarding their California Personal Information.
Deletion. You may have the right to request deletion of certain California Personal Information that Podcast Pros has collected about you, subject to applicable exceptions.
Correction. You may have the right to request correction of inaccurate California Personal Information maintained about you.
Copy and Right to Know. You may have the right to request information regarding the California Personal Information Podcast Pros has collected about you, including applicable categories of information, sources, purposes of collection and use, categories of third parties to whom information has been disclosed, and specific pieces of personal information where required by applicable law.
Opt-Out Rights. Where applicable, you may have the right to opt out of certain sales or sharing of California Personal Information or certain uses of sensitive personal information as provided by applicable law.
You may request to exercise applicable rights by contacting Podcast Pros using the contact information provided below.
As required or permitted under applicable law, Podcast Pros will take steps to verify your identity before granting access to information or acting on a request to exercise privacy rights. Podcast Pros may require you to provide your email address or other information reasonably necessary to verify your identity.
Podcast Pros may limit or deny its response to the exercise of privacy rights where permitted under applicable law.
Designated Agent. You may designate an authorized agent to make a request on your behalf where permitted by applicable law. Podcast Pros may require the agent to provide proof of authorization to act on your behalf. As permitted by law, Podcast Pros may also require you to verify your identity directly or confirm that you provided the authorized agent with permission to submit the request.
Non-Discrimination. Podcast Pros will not unlawfully discriminate against you, including by denying or providing a different level or quality of Services, because you choose to exercise privacy rights provided by applicable law.
X. LINKS TO OTHER SITES
As part of the Services, Podcast Pros may provide links to websites, applications, platforms, or services operated by third parties. Podcast Pros is not responsible for the information collection, privacy practices, security practices, or content of those third-party sites or services. Users should review the privacy policies and terms of any third-party site or service prior to use.
XI. SECURITY
Podcast Pros treats data as an important business asset and therefore stores personal information it obtains using appropriate safeguards.
To prevent unauthorized access, maintain data accuracy, and ensure the appropriate use of information, Podcast Pros has put in place reasonable physical, electronic, administrative, and managerial procedures designed to protect personal information in its possession from loss, misuse, unauthorized access, disclosure, alteration, and destruction.
However, no method of electronic transmission or storage is completely secure. Third parties may unlawfully intercept or access transmissions, and others may abuse or misuse personal information that they collect from our website or Services.
Accordingly, Podcast Pros cannot guarantee the absolute security of personal information.
If you have reason to believe that your interaction with Podcast Pros is no longer secure, for example, if you believe that the security of an account or personal information you provided to Podcast Pros has been compromised, please immediately notify our Privacy Officer using the contact information listed in this Privacy Policy.
XII. CHILDREN
Podcast Pros uses reasonable efforts not to collect, use, or disclose personal information from children under the age of 16. The Services are not targeted at children, and children may not register for any of the Services.
XIII. FURTHER INFORMATION; ENFORCEMENT
Podcast Pros has established internal mechanisms and practices designed to support its ongoing adherence to this Privacy Policy.
Podcast Pros also encourages Users to raise any concerns or complaints about our processing of personal information by contacting Podcast Pros. Podcast Pros will seek to review and resolve privacy concerns appropriately.
If you have any questions about anything in this Privacy Policy, about the collection of personal information, or information generally, please contact Podcast Pros as follows:
Podcast Pros Corporation
Attn: Legal Department – Privacy Officer
130 Shore Road, Suite 124
Port Washington, NY 11050
Email: info@b2bpodcastpros.com
You may also use the above contact information if you think any information about you is inaccurate or incomplete or if you want to submit a request concerning personal information that Podcast Pros may have collected.
If you are located in the European Union or European Economic Area and wish to raise a concern about our use of your information, and without prejudice to any other rights you may have, you may have the right to lodge a complaint with the applicable data protection supervisory authority, subject to applicable law.
Section Headings. The section headings contained herein are for reference purposes only and shall not in any way affect the meaning or interpretation of this Privacy Policy.